GST Reconciliation & Exception Workflow
Structured ingestion, rules-based matching and an exception queue with owners - a person decides every tax position.
Why it matters
The business challenge
GST reconciliation absorbs some of the most experienced hours in the practice: downloading, matching, re-checking and chasing vendors, every single month, for every client. Peak periods create backlogs and overtime, and the evidence behind each filing is assembled by hand - differently each time.
You might recognise this
- Purchase-register and GSTR-2B matching is done line by line in spreadsheets.
- Amendments, credit notes, reverse charge and blocked credits are handled from memory.
- Vendor non-compliance follow-up happens ad hoc, if at all.
- Exceptions have no owner and no ageing - they surface at the deadline.
- Filing evidence exists, but assembling it for a review takes days.
- Peak months are cleared with overtime instead of capacity.
The solution
How PASDACS helps
PASDACS structures the intake of purchase data and GSTR-2B per client, applies documented matching rules - amendments, credit notes, reverse charge and blocked credits included - and routes what does not match into an exception queue with an owner, ageing and escalation. Matched lines close themselves and post to the evidence pack; a maker-checker gate sits before every filing. One boundary holds throughout: no automation bypasses portal login, OTP or CAPTCHA controls, and a person approves every tax position.
Services included
- Structured purchase-data and GSTR-2B intake per client
- Rules-based matching with documented rule coverage
- Exception queue with owner, ageing and escalation
- Vendor non-compliance follow-up workflow
- Maker-checker sign-off before filing
- Filing evidence pack, archived automatically
- Exception ageing dashboard per client
- Managed support for the live reconciliation engine
How we deliver
Delivery approach
Scope & baseline
Week one: reconciliation hours per return, exception volumes and turnaround measured on real cycles. Milestone: a baseline signed before anything is promised.
Rules & control design
Matching rules, exception categories and the control boundary documented and agreed with your reviewers. Milestone: a rulebook a person can read and defend.
Build & test
Standard cases, exceptions, security and the audit trail tested end to end. Milestone: user acceptance by your own team, on your own data.
Parallel run
One full filing cycle beside the existing process. Milestone: the automated output reconciled line-for-line to the manual result before anyone relies on it.
Measure & sign off
Effort, exception ageing and turnaround compared with the baseline. Benefit: experienced hours returned to review and advisory, evidenced in your numbers.
Extend client coverage
Coverage grows client by client with maker-checker gates unchanged, and managed support keeps the engine monitored month after month.
Tooling
Technology ecosystem
- Reconciliation and matching engines
- Workflow automation with maker-checker gates
- Tally and Zoho data sources
- GST portal - under your logins and approvals
Outcomes
What you can expect
- Matched lines that close themselves and post to the evidence pack
- Every exception owned, aged and escalated - nothing surfaces at the deadline
- A person approving every tax position, with the evidence attached
- Vendor follow-up that runs on schedule
- Reconciliation effort measured against a baseline, not estimated
Related
Explore further
Related capabilities
Automation
Requests, reminders, reconciliations, approvals and system hand-offs run themselves - your people handle the exceptions.
Explore capabilityProcess
Map how the work actually runs, remove the waste, then standardise it into SOPs, checklists and review controls people actually follow.
Explore capabilityData & Analytics
Pipelines that consolidate and validate the numbers, feeding partner, manager, client and audit dashboards.
Explore capabilityInsights
Automating GST reconciliation without losing control
Reconciliation absorbs experienced hours every single month, but a CA firm cannot hand tax positions to a machine. The answer is a control boundary, drawn before the first rule is written.
Read insightRecognise this in your practice?
Talk to us about where you are today - a pilot on this workflow has a defined scope, a measured baseline and success criteria you agree to before we start.